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Privacy Notice

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We are committed to protecting your personal information and complying with all relevant data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the EU GDPR (where applicable). This notice explains how and where your information is stored when you interact with our services.

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1. Membership and Newsletter Sign-Up (Wix)

When you sign up as a member or subscribe to our newsletter via our website, your personal information (such as name, email address, and any profile details you choose to provide) is collected and stored securely by Wix.com Ltd, our website hosting, membership, and communications platform provider.

  • Data location: Wix’s servers are located in multiple regions, including the EU, USA, and Israel.

  • Data compliance: Wix complies with GDPR and uses recognised data transfer safeguards for processing outside the UK/EU, including Standard Contractual Clauses.

  • Purpose of processing: To manage membership access, send newsletters and updates, and maintain website functionality.

  • You can read Wix’s privacy policy here: https://www.wix.com/about/privacy

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2. Playful Map Submissions (Padlet)

When you add information, images, or links to our Playful Maps, your contributions (including any personal or project information you choose to share) are collected and stored securely by Padlet Pte. Ltd., the platform hosting our collaborative map boards.

  • Data location: Padlet stores data on secure servers located in the United States and other regions as required for global service provision.

  • Data compliance: Padlet complies with GDPR and employs Standard Contractual Clauses and other safeguards for international data transfers.

  • Purpose of processing: To display contributions on our public Playful Maps, support collaboration, and showcase play-related projects and initiatives.

  • You can read Padlet’s privacy policy here: https://padlet.com/privacy

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3. How We Use Your Data

We use your information only for the purposes you have consented to, such as:

  • Managing your membership or newsletter subscription

  • Displaying relevant details on our Playful Maps (only information you have chosen to make public)

  • Communicating with you about events, collaborations, or updates related to the Play in Education Collaboration

We do not sell, trade, or share your personal data with third parties for marketing purposes.

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4. Your Rights

Under UK and EU GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Restrict or object to certain types of processing

  • Withdraw consent at any time (for example, unsubscribing from newsletters)

To exercise these rights, please contact us at [insert contact email].
You may also contact Wix or Padlet directly if you wish to exercise your rights through their platforms.

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5. Data Retention

We will retain your data only for as long as it is needed for the purposes outlined above, or as required by law.

  • Newsletter and membership data will be retained until you unsubscribe or request deletion.

  • Playful Map submissions will remain public until you request removal or the map project ends.

You can request removal of your membership, newsletter subscription, or map listing at any time by contacting us.

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6. Data Controller

The Play in Education Collaboration is an unincorporated association that determines the purposes and means of processing your personal data.

Data Controller: Play in Education Collaboration
Email: info@playineducation.co.uk
Location: United Kingdom

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7. Updates to This Notice

We may update this Privacy Notice periodically to reflect changes in our practices or legal obligations. The most recent version will always be available on our website.

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